MCQs-Business Communication. We often come across letters that say, “I’m attaching a demand draft to your needs” am not just verbose, but grammatically unacceptable. Avoid the use of short words, it uses unnecessary words. “Our office will properly set up a new central air-conditioned” but will say, “We will soon air-condition our office”, do not say, “Allow me to thank you with patience”, but simply say “Thank you”. A few encourage your writing; Pull it a lot. Conciseness is the extent to which a piece of writing communicates clear information in as few words as possible. Avoid passive construction; Active constructions carry a greater meaningful burden on less words. Clarity - Clarity implies emphasizing on a specific message or goal at a time, rather than trying to … Think about how the small nuggets of information relate to one another, and combine them in sentences that a) make sense, b) put the important news first, and c) show that you take pride in writing well. But it should not degenerate to a sub-standard slang level. It’s not forbidden to begin with dependent clauses, but be very careful about when you choose to do so. ... Business Communication for Success by University of Minnesota is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 … Writers want intros that can draw a reader, but it’s good to catch up with internet articles that if the reader clicks on your article, he or she invests in your idea. Its forms include am, are, is, was, were, and will be, had been, is being, and was being. Finally, become aware of your own bad habits. Did I use proper grammar and punctuation? Isn’t it obvious that “I am writing”? “With” makes a theoretical error, this is an unnecessary repetition. Additionally, you should vary your sentence types for more engaging reading. This is different from the prose of novels or the beat of poetry in which taking pleasure in the complexity of sentences is part of the experience. Clarity of thought: The communication cycle begins with the generation of an … That said, anyone can learn the basic techniques for effective, brief communication. Sometimes your writing must balance the clarity of the message with efficiency. [A noun and a verb is all it takes to make a simple sentence. To be effective, concise writing must deliver a clear message using an economy of words. These three principles serve as a great starting block in order to increase clarity, conciseness … Editing is less about grammar and spelling correction and less about improving communication. Communicate the original idea first. Be careful not to string together too many ideas in the same sentence. Concise … It’s not especially important for you to be able to identify them in order to be a good business writer. They will see infographics, diagrams and videos to illustrate events and complex relationships. ], Whiskers ate her tuna. Set limits in your paragraphs as well. Imagine an entire report full of this: Even though you are reading excellent news, you’re about to keel over from the monotony, aren’t you? Grammatically, there are three kinds of sentences. Compound sentences consist of two (or more, but that’s tricky) independent clauses attached by a comma and a conjunction: Amanita threw the ball, and Fido fetched it. _____ is the process of exchanging messages between a seller and a customer. Choose one specific idea per article (or section) and stick to it. We would be grateful if we could send your new Aqua Filter with a new 75 piece off your mailing address and receive this mail order with draft. However, taking a moment to think about how they work and what they do will help you become  more concise and clear. This leads our discussion to efficiency. 1. For those who don’t give you any limits, create one for yourself and stick with it. There’s a whole different response when the sentence tells the important news first. How else would the reader see this? Enter directly. Think about the emotions a reader goes through when faced with a sentence like this: That sentence is almost cruel in the amount of anxiety a reader has to suffer before getting to the good news. Starting a sentence with a dependent clause can sometimes bury the important news at the back end of the sentence. Conciseness is a necessity for effective communication. Adjectives and activities are easy to get rid of. Check the following pair sentences. In this course, you'll explore techniques you can use … Using compound and complex sentences is great! Remember, your goal is not to make your sentences short, your goal is to convey your ideas clearly and to avoid ambiguity. It’s okay to take a few seconds to think what you want to say. Often, my storytelling role is so long that I’ve used three quarters of my word count before I even got a big idea. You’ve probably heard of the passive voice—perhaps in a comment from an English teacher or in the grammar checker of a word processor. There are … I planned and wrote, unless the idea is there before you narrow it down. You certainly can’t take 30 times to fully organize your thoughts and try to refute what you have in mind when you mean exactly what you are saying. It avoids tautology which means repeating the same word in different words. After you write your first draft, take a break for at least half an hour, then come back and delete it. That said, the more complex the material you are discussing, the more straightforward and clean your sentences need to be.[1]. Findings from Goddard (1989) suggest that sentence length is related to reader comprehension. Your email address will not be published. Do you use “also” too much to show the relationship between ideas? 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